Formal Conversation Dialogue in English – Professional Office Interaction Example

Ms. Fatima: Good morning, Mr. Ahmed. Welcome to our organization. I hope you had no trouble finding the office?

Mr. Ahmed: Good morning, Ms. Fatima. Thank you. The directions provided were very clear, and I reached here on time without any issues.

Ms. Fatima: That’s great to hear. We are very pleased to have you on board as our new Assistant Project Coordinator. How was your onboarding experience so far?

Mr. Ahmed: It’s been excellent. The security team and front desk staff were very helpful, and I’ve received all the necessary documents. I appreciate the warm welcome.

Ms. Fatima: Wonderful. Today, I’ll be briefing you about your role, responsibilities, and the expectations we have from your position. Is that alright?

Mr. Ahmed: Absolutely, I’m eager to understand my duties and begin contributing to the team.

Ms. Fatima: Excellent. First of all, your reporting manager will be Mr. Rashid in the Projects Department. You’ll be assisting him in coordinating project schedules, maintaining records, and ensuring smooth communication between internal teams.

Mr. Ahmed: Thank you for the clarification. Will I also be involved in client meetings or external correspondence?

Ms. Fatima: Yes, but not initially. Once you are familiar with internal processes, you will gradually be included in client coordination tasks under supervision. For now, your main focus should be on internal documentation and project follow-ups.

Mr. Ahmed: Understood. May I ask about the preferred mode of communication within the department? Do we use emails, or is there a project management tool?

Ms. Fatima: That’s a good question. We primarily use Microsoft Teams for internal communications and Trello for task management. All official correspondence must also be backed up through email for record-keeping.

Mr. Ahmed: Thank you for the information. I will make sure to follow the communication protocols strictly.

Ms. Fatima: That’s appreciated. Now, regarding working hours, our standard time is 9:00 AM to 5:00 PM, Monday through Friday. Lunch break is from 1:00 to 2:00 PM. Punctuality is very important here.

Mr. Ahmed: Noted. I will ensure timely attendance and adherence to the schedule.

Ms. Fatima: Great. Lastly, if you face any difficulties or have questions, please don’t hesitate to reach out to me or Mr. Rashid. We are here to support you.

Mr. Ahmed: Thank you very much, Ms. Fatima. I’m looking forward to contributing to the organization and growing professionally.

Ms. Fatima: We’re confident you’ll be a valuable asset to the team. Welcome aboard once again, Mr. Ahmed.