Understanding the differences between circulars and memorandums

Circular vs. Memorandum: Choosing the Right Document for Your Message

Feeling lost in the labyrinth of internal communication? Don't panic! Two essential tools, the circular and the memorandum, navigate this terrain with grace. But which one should you choose for your message? Worry not, this guide shines a light on their key differences to help you make the right call.

Circular

• Purpose: Broadcast information or instructions (e.g., policy updates, new procedures, company announcements)
• Sent by: Higher-ups like CEOs or department heads
• Tone: Formal and concise, delivering directives
• Audience: Everyone relevant, often company-wide
• Example: New dress code policy, office closure on a holiday

Memorandum

• Purpose: Inform, discuss, or propose (e.g., sharing ideas, requesting feedback, summarizing progress on projects)
• Sent by: Managers, team leads, or anyone with relevant expertise
• Tone: Can be formal or informal, depending on the subject and audience
• Audience: Specific groups impacted by the topic
• Example: Proposal for a new marketing campaign, progress report on a software development project

Which One to Choose?

Go for a circular if: You need to get the word out quickly and clearly to everyone (e.g., announcing a change in benefits or a company event).

Choose a memorandum if: You want to spark discussion, gather input, or share detailed information with a specific group (e.g., suggesting improvements to a workflow or outlining project goals).

Remember

Both documents require clarity and professionalism. Keep your language concise, structure logical, and tone appropriate for the audience. With this guide and a bit of practice, you'll be wielding these communication tools like a pro!

Bonus Tip: Use descriptive titles and subject lines to instantly inform readers about the document's purpose and content.

Now go forth and conquer the world of internal communication!